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Organize an Event

HOW TO … ORGANIZE AN EVENT AT 1U
We currently have these types of events at First Unitarian Church of Orlando (1U):

  • 1U Continuing Activity: Classes or groups targeted to the 1U community that are ongoing in nature.
  • 1U Event: An activity targeted to the 1U community that is a one-time event or short series.
  • 1U Community Event: An activity targeted to the community or a community event in which 1U will participate.

As you consider organizing an event for 1U, here are some things to consider:

  1. Approval: If your event is a congregational event clearly serving the mission, no approval is necessary. For other events, please contact the Church Administrator (churchadministrator@orlandouu.org) or Minister (minister@orlandouu.org) to discuss.
    Please note: Church events or activities that will require significant resources and scheduling should be discussed with the Church Administrator in advance. Furthermore, if the wider community is part of the target audience, please consult with the minister before proceeding.
  2. Calendar: Please see calendar procedure here to get event scheduled.
  3. Where: In which building/room were you thinking of holding the event? You’ll need to think about how many people may attend and what the event needs. For example:
    If a kitchen is required, Gore Hall will likely be the best option.
    For a concert, the Sanctuary will likely be the best location.
    With a smaller group, the Assembly Room, Gathering Space, Community Room, or classroom may be a good fit.
  4. Care of the Space: To request special set-up, please contact churchadministrator@orlandouu.org.
    Ensure that you have access to the space by obtaining needed keys and codes from the Church Administrator.
    Be sure to plan for adequate time and volunteers for both set-up and clean-up so that when you leave the space is ready for use by the next group.
    Please see posted instructions for details relevant to that space. (Add locations of posters here.)
    If custodial support will be needed, please contact the Church Administrator.
  5. Publicity: Please see publicity procedure here.
  6. Collaboration with other teams:
    Does your event need musical support? Please contact the Music Director (musicdirector@orlandouu.org).
    Does your event need food prep support? (include person in charge)
    Does your event need AV support? Please contact the AV team at audioteam@orlandouu.org
  7. Childcare: Is childcare needed? If so, you will need to communicate with the Interim Religious Education Coordinator. Let her know:
    Date/times of childcare (if it’s over a few hours, the children and the child care providers may need a snack or a meal)
    Approximately how many children will need to be accommodated.
    The Interim Religious Education Coordinator will make the arrangements with the child care providers.